How to Go Paperless on the Jobsite

Going paperless at the jobsite is getting easier with new technology. Recently, Balfour Beatty US has gone that route with some construction software.

Balfour Beatty US selected Egnyte Connect as its company-wide content collaboration solution. The solution is being used Balfour Beatty US’ 2,500 vertical construction employees. It provides secure, uninterrupted access to all corporate content and enables seamless collaboration, internally and externally, via any preferred business application on any device. The company plans to deploy Egnyte Connect to its 1,700 infrastructure employees by year’s end.

A typical construction project involves hundreds of employees and produces tens of thousands of pages of documentation, construction drawings, and project specifications. These documents need to be shared internally and externally with teams of engineers, architects, and designers. This makes it possible for all parties to operate from a single pane of glass and work from the same digital documents from multiple locations.

With hundreds of projects in progress at any one time, which can involve thousands of people and millions of documents, the IT team at Balfour Beatty US could not effectively manage each and every permission. With this software, the IT team was able to delegate permissions to the owners of the individual projects without losing their top-down control, creating an efficient way to manage and protect their entire company’s content.

When working on projects, managers are continually updating a variety of large files and sharing them with teams in the field, which can create latency issues and ultimately cost time and money. The hybrid architecture allowed Balfour Beatty US to deploy NAS devices to their jobsites to create fast, local access to their project files, reducing delays in syncing and increasing productivity.

Having a mature digital documentation solution in place has allowed the company to drive efficiency and value into every project. Cost savings are enormous and the technology has nearly eliminated the reliance on paper documentation. The move to digital documentation translates to saving thousands of pounds of paper, millions of dollars in printing costs, and countless hours traveling to and from sites to review drawings and documentation. This example of using new technology for construction shows how these types of solutions can work in the field.

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